6th of April 2026
Privacy Notice
1. Who We Are
Society Of Staffordshire Artists ("we", "us", "our") is committed to protecting and respecting your privacy.
This notice explains how we collect, use, and protect your personal data when you become a member or interact with our website.
Data Controller: Society Of Staffordshire Artists at admin@ssagallery.co.uk
2. What Data We Collect
We collect and process the following personal data:
- Full name
- Email address
- Postal address
- Telephone number
- IP address (anonymised)
We do not store payment or financial details on our systems.
3. How We Use Your Data
We use your personal data for the following purposes:
- To manage your membership
- To communicate with you about events, updates, and activities
- To administer exhibitions, submissions, or participation (if applicable)
- To comply with legal obligations
We will only use your data where we have a lawful basis to do so.
4. Lawful Basis for Processing
Under the UK GDPR, we rely on:
- Contract – to manage your membership
- Legitimate interests – to run and improve our organisation
- Legal obligation – where required by law
- Consent – where you have explicitly agreed (e.g., emails and cookies)
5. How Your Data Is Stored
Your personal data is stored securely, and access is limited to authorised members of the organisation.
Where data is transmitted via email (e.g., membership forms), we take reasonable steps to ensure it is handled securely.
6. Data Sharing
We do not sell or share your personal data with third parties for marketing purposes.
We may share your data only where necessary:
- With service providers (e.g., email hosting)
- With analytics providers (see Section 9)
- Where required by law
7. Data Retention
We will keep your personal data only for as long as necessary:
- While your membership is active
- For a reasonable period afterward, for administrative or legal purposes
After this, your data will be securely deleted.
8. Your Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing
- Withdraw consent at any time (where applicable)
To exercise your rights, please contact us at: admin@ssagallery.co.uk
9. Cookies and Analytics
Our website uses cookies and similar technologies to improve user experience and understand how visitors use our site.
Google Analytics
We use Google Analytics, a web analytics service provided by Google LLC. We use it to understand how our website is used. IP anonymisation is enabled, and we only use analytics cookies with your consent.
Google Analytics uses cookies to collect information about how visitors use our website. This may include:
- Anonymised IP address
- Browser type and version
- Pages visited and time spent on pages
- Referring website
This information is used to:
- Analyse visited pages
- Improve website performance and user experience
Google may store this information on servers outside the UK. Where this occurs, we ensure appropriate safeguards are in place.
Legal Basis
We rely on consent to use non-essential cookies such as Google Analytics. You will be asked to accept or reject these cookies when you first visit our website.
Managing Cookies
You can control or disable cookies through your browser settings. You can also withdraw your consent at any time via the Cookies Settings link in the footer.
For more information on how Google processes data, please see: policies.google.com/privacy
10. Changes to This Notice
We may update this privacy notice from time to time. The latest version will always be available on our website.
11. Contact Us
If you have any questions about this privacy notice or how your data is handled, please contact:
Society Of Staffordshire Artists at admin@ssagallery.co.uk
You also have the right to lodge a complaint with the UK supervisory authority, the Information Commissioner's Office (ICO).